5 Tips to Planning a NYE Event
Many people look forward to New Year’s Eve. It is a time to celebrate the end of the year and the beginning of a new one. If you are planning an event, every aspect should be covered early enough to ensure everyone has a great time. For example, if you intend to use a party bus rental, it is essential to book early to ensure you get the best bus to meet your party needs.
Seek a reputable party bus rental company
Now that you know the kind of NYE event you would like to host, it is crucial to get to the basics as soon as possible. Bus parties have become quite popular, and a significant number of people may be considering renting party buses. You need to look for reputable party bus rental companies to avoid last-minute disappointment.
Use the guest list to guide you on the party bus to rent
Before booking the party bus, it helps if you have a comprehensive list of your guests. NYE is a critical time for many people. Some may be available while others may prefer quiet time with their family. If you are planning a NYE event, it is best for the guests to RSVP early. This way, you will know how many people will attend and the bus size to rent. It is pointless to pay for a bus for 40 people when you have half the number attending.
Research the cost in advance
If attendees are expected to share the cost equally, you need to have a list of anticipated expenses early. This will help with the arrangements since everyone involved will have ample time to plan. It also ensures there are no last-minute cost surprises that may rub some people up the wrong way. The costs may include food, drinks, and the party bus.
Plan your routes
Before renting a party bus, it is best to have an itinerary, and with route planner and optimization software such as Route4Me, you can easily create a detailed itinerary for your party bus journey. This will guide the party bus company to give you an accurate quote based on the route. Your driver will need to know of the stops you intend to make, if you will be going for a meal somewhere, and how long the event will last.
This level of planning is great for you, and the company as well. You may also be guided on the routes and timing by the driver since he understands the challenges of specific routes, especially if some of the roads are prone to heavy traffic.
Find out the rules and regulations of the party bus company
Before booking a party bus from a particular company, it is vital to understand the dos and don’ts. For example, some companies disallow alcohol. If you intend to include alcoholic drinks as part of your refreshments on the bus, you need to find out if the company is against it. If the company you approach is against it, you can contact other bus companies.
For you to have a successful NYE event, you need to take the necessary steps to ensure your guests have a memorable time.