Having fast, reliable, and up-to-date office computers is a necessity for every company. These computers are used to efficiently store transaction reports, development plans, and other sensitive information. That being said, it should be a common practice for companies to regularly backup their data either on an external drive or cloud storage. But even with such precautions, losing files from accidental deletion or corruption of the hard drives may happen anytime.
Losing an important file from your office computers can surely have serious complications, but there are some things that you can do to recover the file in its last saved version. One of these is to install a reliable file recovery tool that can help you scan through the drives and regain access to your files. You can also check out many top file recovery programs here.
There are different ways that a file can be lost from your storage, and there are also different ways to fix the problem. Below you can read more about the top three ways to recover lost files at work and avoid further issues in the future.
Recover previous versions of your file.
There are cases where you need to use an older version of your file but the latest version has already been changed significantly. For computers running on a Windows operating system, files are automatically saved every after a set time period.
You can easily revert a file back to its previous version by opening the file’s Properties window and clicking on the Previous Versions tab. From this list, you can select the specific version that you are looking for from a specific restore point. Click on the desired restore point and the older version of the file will be instantly restored.
Use a file recovery program.
Most IT specialists know how to recover a lost file just by using the available resources on the computer. But with a file recovery program, even non-experts can do the job quickly and with ease. Different programs have different setups. But in general, these programs will require you to select a location where a quick scan and a deep scan will be carried out.
The main difference between the two is the degree of file recovery; deep scans can retrieve more files but will take a lot of time to complete the process. Some programs may also ask you to set parameters such as setting a particular file type and narrowing the search to specific folders to speed up the process. After a list has been generated, you may select which files will be recovered and which destination folder the files should be saved to.
Recover files from backup
If you are responsible enough to save backup files, especially when an important file has just been created or edited, then the process of recovering lost files should be easier for you. A backup program can provide you with a copy of files at the time of the latest save.
If you are using cloud storage programs such as Google Drive, Microsoft OneDrive, and Dropbox, then the recovery process will even be easier. These programs allow you to retrieve older versions of files immediately without having to wait for time-consuming scans.